Industries · Automotive dealership and workshop
A dealership runs three businesses at once: selling vehicles, selling parts and selling labour. They share customers and stock but rarely share a system, so the profitability of a workshop job and the true cost of a traded-in vehicle are both guesses.
The operation
A dealership runs three businesses at once: selling vehicles, selling parts and selling labour. They share customers and stock but rarely share a system, so the profitability of a workshop job and the true cost of a traded-in vehicle are both guesses.
AlpineERP holds the vehicle itself as a record. Chassis and registration carry ownership, service history and warranty status, so the history follows the vehicle rather than the customer file. A job card holds the estimate, the approval, the parts issued and the hours booked, parts are stocked and reserved against open cards so a committed part is not sold twice at the counter, and claimable work is flagged as it is done and tracked through to recovery.
How your workshop handles estimate approval, warranty and courtesy vehicles is mapped during discovery, and the fields, workflow and permissions are configured to match before you go live. The distribution page below covers the parts supply chain feeding it.
What matters here
Chassis and registration held as an identity that carries ownership, service history and warranty status, so the record follows the vehicle rather than the customer file.
Estimate, approval, parts issued and hours booked on one card, so workshop margin is known when the job closes rather than at month end.
Parts stocked, reserved against open job cards and sold over the counter from the same position, so a part committed to a job is not sold twice.
Claimable work flagged on the job card as it is done and tracked through to recovery, so warranty is a receivable rather than an absorbed cost.
What usually goes wrong
Try building it
Describe the rule you would add and Alpine builds the fields, workflow and permissions for it.
Questions
Yes. A job card over an agreed value holds at an approval gate until the customer confirms, and the approval is recorded against the card, so additional work is never a dispute at invoicing.
One stock position, with parts reserved against open job cards. A part committed to a vehicle in the bay is not available to sell over the counter.
Yes. Every job card attaches to the chassis and registration, so the full service history is on the vehicle record regardless of how many times it changes owner.
